Storage and Logistics

Camp Storage

We store our gear in four shipping containers and two trailers, which live in Reno, Nevada and come to playa with us every year.Β 

ID and Name What is it? What's it for? Where is it stored? (*)
*Location Details
FT1 - the bike fort

20' Shipping Container

(Deck on top)

 Camp bikes A
FT2Β - the tool fort

20' Shipping Container

(Deck on top)

 Tools and supplies A
FT3 - the canteen 20' Shipping Container

New for 2026 - Public and private camp furnishings

Β 

On playa: snacks and meal grab-and-go

 A
FT4 - Habitat 20' Shipping Container New for 2026 - Tents and shade structures A
GTM - the pillow fort 24' Bumper Pull Trailer

Public camp furnishings

Β 

On playa: air conditioned nap & sex space

 A
The food fort 24' Bumper Pull Trailer Commercial kitchenΒ  B
The Gayflower (retired) 53' Semi Trailer Water tanks, showers, and restrooms C
The Empire Fort (retired) 25' Semi Trailer Storage C

Bike Fort

IMG_3021.jpegThe Bike Fort stores about 50 camp bikes on two levels. The deck between the levels is made of wood planks which can be taken out and used to construct utility tables behind the bar using four sawhorses, also stored in the Bike Fort.

For simplicity, literally everything bike related is stored here: tools, spare parts, camper bikes that we are storing for them, and a bike trailer for getting ice.

The Bike Fort and Tool Fort have plywood decking on top to create an observation deck. The observation deck uses special 1-3/8" pipes (different size than the rest of our shade) to create a frame with steel wire guardrails. There is a 53' wide shade that goes between the observation decks providing shade for the Turtle CafΓ©, and two ladders for getting up and down. These are all stored in the bike fort.

Always be careful not to mix the observation deck pipes and fittings with the camp habitat pipes and fittings; they are different thicknesses!

Also stored in the bike fort in 2026:

Once the bikes have been removed from the Bike Fort on playa, it will have room to store things like empty totes that won't be needed during the event.

Tool Fort

IMG_1389.jpeg

Our famous tool fort stores everything that we need access to grab and use on playa. It has hundreds of items on shelves on the left and in drawers on the right. Here are the major categories of items you'll find there:

The tool fort is actively used throughout build week, event week, and strike. It should be plugged into 120V for lighting and tool chargers.

Keep the aisle of the tool fort free and clear at all times, so it is easy to access anything.

Canteen

New for 2026!

During event week, the canteen will be set up as a place for campers to pick up grab-and-go meals and snacks, and cook their own more elaborate snacks. There will be a glass-front refrigerator, metro shelving with snacks, and tables set up for meal prep with a microwave oven.

The canteen has a double shower curtain that can be hung in front allowing easy entrance without too much dust getting in, so that the big container doors do not have be opened and closed all the time. We will install an air conditioner to keep it cooler so that the fridge doesn't struggle.

Outside of event week, the canteen stores a lot of gear that is set up around camp.

This gear includes things like:

Only store gear in the canteen that is completely taken out during event week, so that we can free space for food and snack prep.

The canteen also contains ten crates full of extension cords (for no logical reason, they just fit).

Canteen - Rear Storage Area

Anything the camp owns that is not going to be used on playa in any given year is stored in the back of the canteen, behind the extension cords. In 2026 that mainly includes:

Habitat

New for 2026!

Everything needed to set up the entire camper living area:

Other tents are also stored here:

The Pillow Fort

During event week the pillow fort is set up as an air conditioned nap/sex area.

Only store gear in the pillow fort that is completely taken out during event week, so that we can set it up properly without moving a lot of stuff.

Contents:

Where is it?

The detailedΒ Where Is It? spreadsheet helps you track down exact locations down to shelf and bin, especially of specific tools and items in the Tool Fort.Β 

Camp Supplies

What we call "supplies" are anything consumable that we stock up on before each burn to have on hand: things like batteries, towels, cleaning supplies, and so forth. This does not include anything used by the food team.

Turtle Truck

Quick pick...

TruckLogo.png

We rent a truck in San Francisco to make camp possible.

  • It brings bulky camper stuff from San Francisco to and from playa, such as tents, bikes, and black-and-yellow bins. In 2024 we rented a 16' box truck which was not too full so we have not had to institute official limits on what you can and can't bring.
  • It makes a stop in Reno for people getting on and off there.
  • It takes out camp trash which includes build team trash and kitchen trash, but no camper trash (campers are responsible for their own moop).

Turtle Truck reservation form

To use the Turtle Freight service reserve your space using the form: https://forms.gle/pCYA8FRLh4WReAbT9Β 

Plan in advance!

MOOP, MOOP, MOOOOOOOP...

While we’re happy to transport your item, please make sure you think about the MOOP.

Who is demooping your item prior to being loaded on the truck? Don’t bring unnecessary MOOP to playa!

Loading the truck

The truck will leave from San Francisco, with a stop in Reno. Make sure you bring your items during the loading time.

In San Francisco In Reno
  • Bring your items at the loading location in San Francisco in the morning of the Friday before the event - Preferred method

Β 

  • You can also ship your items to a SF Turtle in advance, and ask them nicely if they can take care of loading your items for you (please arrange with them prior shipping).
  • Bring your items at the loading location in Reno in the evening of the Friday before the event or in the morning of the Saturday before the event - Preferred method

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  • You can also ship your items to a locker in Reno and ask nicely a Turtle there if they can take care of loading your items for you (please arrange with them prior shipping).

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Tip: If you plan to be in Reno on Saturday before the event or earlier, join us while we load the truck!

Bring it home

Your items will surely love the hot breeze of Black Rock desert but they will definitely want to return to their forever home which, I can assure you, is not the Freight’s team garage!

Have you thought about how you will return your items home (or dispose of them)?

Please keep in mind that the truck will not be able to bypass the traffic of the Exodus, also we will arrive in Reno way after the Turtle Bus! We will also have to dispose of the garbage. Bottom line, if you plan to leave Reno or San Francisco right after you step outside of the bus, please make some arrangements with a local Turtle in advance to take care of your items.

Typical schedule

Here's a typical schedule based on 2024:

Before the event

Friday Saturday
  • early morningΒ - Pick up truck from rental company
  • 11:00 am - Load truck in San Francisco
  • Afternoon - Travel to Reno
  • Evening - Start pre-loading in Reno
  • Morning (up to Bus departure or truck fully loaded)Β - Load in Reno (at GSR or wherever the Turtle Bus will be)
  • Afternoon -Β Travel to Playa

After the event

Monday After Temple Burn Tuesday after the event Wednesday after the event
  • Morning - Load bus on Playa
  • 3 pm - Depart for Reno
  • Evening - Arrive in Reno
  • Morning -
    • Take trash to Reno transfer station
    • Take broken bikes to recycling
  • Morning -
    • Drive to San Francisco
    • Unload freight in San Francisco (first chance for campers to pick up their stuff)
  • AfternoonΒ -
    • Get truck washedΒ 
    • Return to rental agency
  • EveningΒ - campers can pick up their own stuff if they missed the first chance

Freight for camp items

If you need to bring equipment for the camp, contact the freight team (Alexandre Sartel, Jorge Ortiz, Alejandro Robles).

Logistics for the Truck team

Show

Truck Rental Companies

These two companies are reliable and happy to rent to Burners. However they have limited availability so you have to make a reservation in March or April.Β 

Road guides (to be printed)

Templates

Link to Manifesto, Intake form, etc...

Financials

Rental 2024: Box Truck 15ft with Ramp

Β 

Tool Fort


IMG_3290.jpg

Tool Fort Details

A 20-foot long shipping container.

tool_fort.webp

Guide to LTL Shipping

What Is LTL and Why Do I Need It?

LTL stands for Less Than Truckload. If you've only ever shipped with UPS or FedEx, think of LTL as the middle ground between parcel shipping and hiring an entire semi-truck. Your shipment shares trailer space with other shippers' freight, and you pay for the portion of the truck you use.

You typically need LTL when your shipment is too big or heavy for parcel carriers. The rough threshold is anything over about 150 pounds, larger than about 108 inches in length, or more than a few boxes. If you've got one or two pallets of product sitting in your garage, you're squarely in LTL territory.

The experience is very different from dropping a box at a UPS Store. A driver will come to your location with a truck, load your pallets (usually with a liftgate), and your freight will pass through one or more terminals before reaching the destination warehouse. The whole process takes anywhere from two to seven business days depending on distance.

Step 1: Get Your Supplies

Pallets

You need standard GMA pallets β€” these are 48" x 40", the universal size that carriers, warehouses, and forklifts are built around.

Avoid painted pallets (often proprietary to companies like CHEP or PECO and technically aren't yours to take) and any pallet that smells of chemicals.

Get new 4-way entry heat-treated (HT stamped) palletsΒ for heavy loads (Uline sells them in five packs)

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Wrapping and Securing Materials

Optional But Helpful

Step 2: Build Your Pallet Properly

This is the most important step. A badly built pallet can get damaged in transit, and if the carrier determines your packaging was inadequate, your freight claim will be denied. LTL freight gets handled by forklifts, moved through busy terminals, and stacked next to other freight. It is not treated gently.

The Golden Rules

  1. Nothing should overhang the pallet edges. Overhanging items get crushed by forklifts and other freight. If your boxes are slightly too big, use a larger pallet or rearrange.
  2. Stack in columns, with heavier boxes on the bottom. Interlock layers like bricks if possible (alternate box orientation each layer) for stability.
  3. Fill gaps. Empty space inside the stack leads to collapse. Use void fill (crumpled paper, air pillows, foam) inside boxes, and fill gaps between boxes on the pallet with cardboard or foam.
  4. Make it flat on top. A flat top surface means other freight can safely be stacked on yours during transit (unless you pay for non-stackable, which costs more). If you absolutely cannot have anything placed on top, use a plywood cap and mark it clearly.
  5. Wrap it like your livelihood depends on it β€” because it might.

Step-by-Step Palletizing

  1. Place the pallet on a flat surface in your garage.
  2. Arrange your heaviest, sturdiest boxes in the first layer, covering as much of the pallet surface as possible.
  3. Place a cardboard sheet on top of the first layer.
  4. Stack the next layer, interlocking if you can. Continue until you've stacked everything. Try to stay under 48" in total height (pallet + boxes) if possible. Most carriers accept up to about 72"–84" total, but taller pallets cost more and are harder to manage.
  5. Place corner boards on all four vertical edges, running from the pallet deck to the top of the stack.
  6. Place a cardboard cap sheet on top of the stack.
  7. Begin wrapping with stretch film at the base. Anchor the film to the pallet itself β€” wrap it around and through the pallet deck boards a few times so the load is locked to the pallet, not just sitting on it. This is the step most beginners skip, and it's the most important.
  8. Work your way up to the top, overlapping each pass by about half the film width. Pull the film tight as you go β€” it should be taut, not loose.
  9. Wrap back down to the base. Do at least 3–4 full passes. If the pallet feels wobbly or you can shift boxes by pushing, add more wrap.
  10. Secure the film end by pressing it against itself.

You should be able to tilt the pallet slightly and have nothing shift. If you can push the top layer sideways, you haven't wrapped enough.

Step 3: Measure and Weigh Your Shipment

Carriers price LTL based on several factors, and you'll need to provide accurate measurements when booking.

What you need:

How to Determine Freight Class

The simplest method is to calculate your shipment's density:

Density = Weight (lbs) Γ· Cubic feet

Cubic feet = (L Γ— W Γ— H in inches) Γ· 1,728

Then use this rough density-to-class mapping:

Density (lbs/ftΒ³) Freight Class
50+ 50
35–50 55
30–35 60
22.5–30 65
15–22.5 70
13.5–15 77.5
12–13.5 85
10.5–12 92.5
9–10.5 100
8–9 110
7–8 125
6–7 150
5–6 175
4–5 200
3–4 250
2–3 300
1–2 400
<1 500

If you're shipping dense items like hardware, canned goods, or electronics in retail packaging, you'll likely land around class 70–100. Lighter, bulkier items like pillows, lampshades, or unassembled furniture will be class 150 or higher.

Get this right. If you book at class 70 and the carrier inspects and reclassifies your freight to class 125, they will adjust the price upward β€” sometimes dramatically β€” and send you an additional invoice.

Step 4: Get Quotes and Book the Shipment

Freight Brokers and Marketplaces (Recommended for Beginners)

You don't need to call individual trucking companies. Freight broker platforms aggregate rates from multiple carriers and make the process much easier. These are the most beginner-friendly options:

What You'll Need to Provide When Getting Quotes

What It Costs

LTL pricing varies wildly based on distance, freight class, weight, and current market conditions. That said, for one or two pallets of general merchandise shipping across a few states, here are rough ballpark ranges (as of recent years):

Scenario Estimated Cost
1 pallet, 300 lbs, class 100, 500 miles $150–$350
1 pallet, 500 lbs, class 70, 500 miles $150–$300
2 pallets, 1,000 lbs total, class 85, 1,000 miles $350–$700
Cross-country (2,500+ miles), 2 pallets $500–$1,200+

Add $100–$250 on top for residential pickup + liftgate. These are estimates β€” always get actual quotes.

Step 5: Prepare the Bill of Lading (BOL)

The Bill of Lading is the single most important document in freight shipping. It's a legal contract between you (the shipper), the carrier, and the receiver. Most broker platforms will generate one for you when you book, but you should understand what's on it.

A BOL includes:

Print at least three copies. The driver will take one, you keep one, and you should have a spare. When the driver picks up, both of you will sign the BOL. Check the pallet count and note any pre-existing damage before signing. If there's any issue with the freight at that point, write it on the BOL.

Step 6: The Pickup β€” What to Expect

Here's what pickup day looks like:

  1. Timing: Carriers will give you a pickup window, usually a range like 12:00–5:00 PM. It is not Amazon β€” they will not give you a precise time. You need to be home and available for that entire window. If you need a tighter window (called an "appointment"), you can request it, but it usually costs extra.
  2. Location: Have your pallets staged in the garage or driveway, as close to where the truck will park as possible. The driver is not going to navigate through your house.
  3. The truck: A large box truck or sometimes a smaller straight truck will arrive. The driver will lower the liftgate.
  4. Loading: In most cases, the driver will bring a pallet jack and roll the pallet onto the liftgate. However, you should confirm at booking whether pickup includes "driver assist" or if you're responsible for getting the freight to the truck. For residential pickups, drivers generally help, but don't assume β€” clarify when booking.
  5. Paperwork: The driver will present the BOL. Review it, make sure the pallet count and details are correct, note any existing damage, and sign. Keep your copy.
  6. The driver leaves. Your freight is on its way.

After Pickup

Your freight will travel to the carrier's local terminal, where it's sorted and consolidated with other freight heading the same direction. It may pass through one or more intermediate terminals (called "cross-docking"). Each transfer is a point where damage can occur, which is why good palletizing is so important.

Most brokers and carriers provide a tracking number or PRO number. Tracking updates in LTL are not as detailed as UPS tracking β€” you'll typically see "picked up," "in transit," "at terminal," and "out for delivery."

Transit time depends on distance. Generally expect two to five business days for regional shipments and four to seven for cross-country.

Step 7: Delivery and Receiving

Coordinate with the receiving warehouse. Most commercial warehouses require a delivery appointment β€” the carrier will call the warehouse to schedule one. Make sure the warehouse knows to expect your freight and has any reference numbers they need.

If there's visible damage at delivery, the warehouse should note it on the delivery receipt before signing. This is critical for filing a claim later.

Key Differences from Parcel Shipping (UPS, FedEx)

Parcel LTL
Drop off or schedule a pickup for boxes Driver comes with a truck and loads pallets
Detailed tracking updates throughout the day Basic milestone tracking
Delivery in 1–5 days, very reliable 2–7 days, somewhat less precise
Insurance/claims straightforward Claims process is more complex and slower
Simple pricing by weight and zone Pricing by class, weight, distance, and accessorials
Damage is relatively rare Damage is more common β€” packaging quality matters enormously
No special paperwork needed Requires a Bill of Lading
Price: $10–$100+ per box Price: $150–$1,200+ per shipment

Common Mistakes to Avoid

Underestimating weight or misclassifying freight. Carriers routinely weigh and re-measure freight at terminals. If your actual shipment doesn't match what you booked, you'll get a reweigh or reclass invoice β€” which is always more expensive than if you'd booked correctly.

Not specifying residential pickup or liftgate. If you book a standard commercial pickup and the driver shows up at a house with no dock, the shipment may be refused or you'll get hit with surprise accessorial charges.

Wrapping the pallet poorly. A pallet that falls apart in transit is your problem, not the carrier's. They will deny damage claims for insufficiently packaged freight.

Not confirming delivery requirements with the warehouse. Many warehouses require appointment scheduling, specific labeling, or PO numbers on the BOL. If your freight shows up without the right information, the warehouse may refuse it, and you'll pay for redelivery or storage.

Skipping insurance or declared value. Basic carrier liability for LTL freight is very low β€” often $0.10 to $0.25 per pound. That means if your 300 lb pallet of electronics worth $5,000 is destroyed, the carrier's default liability is only $30–$75. If your freight is valuable, either purchase additional freight insurance through the broker or through a third-party provider like Shipsurance or Falvey. It typically costs 1–3% of the declared value.

Not inspecting at delivery. Once the delivery receipt is signed "clear" (no damage noted), your ability to file a claim drops dramatically. Always inspect β€” or make sure the receiving warehouse inspects β€” before signing.

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