Meetings

Meeting agendas and minutes

2025

Camp prep and organization meeting agendas and minutes for 2025

2025

January 6, 2025

Agenda

  1. Welcome!
  2. Volunteer to keep notes in this agenda doc - Ben Wild
  3. List of attendees: Evan, Joel, Ben Wild, Dat, Tristan, Kyle, Fotis, Ben Bergon, Andy, Jihoon, Christophe, Neptune, Peter, Romain, Jeremy, Kyle, Gary, Jon, Gary, Alex, Alex Sartel, Dimitri, Renaud, Joe Tchen, Ben Schmid, Shuai, Jorge
  4. Communication
    1. Mailing List - most critical comms come through here
    2. Discord. Should we move Discord to WhatsApp?
      1. We're going to stay with Discord for now
      2. People can do a better job of configuring notifications
    3. Wiki. We have moved from Notion to BookStack.
      1. All you have to remember is wiki.futureturtles.com
      2. BookStack is free and open source.
      3. Limitation: multiple people cannot edit a single page at the same time.
      4. BookStack has better permissions architecture so we can give you accounts and keep things like bank account numbers private
      5. Don't use it for tabular stuff or databases (use Google Sheets and make a link from the wiki). Notion wasn't any good at that anyway.
    4. First Monday Meetings will continue until morale improves
    5. Subscribe to the calendar using this link
    6. Volunteer wanted to publish to Instagram (and any other socials that might arise)
  5. Camp Gift and Offering
    1. We might be doing a little bit too much for the size of camp that we have! Can we focus more on one thing?
    2. If we cut it from 4 to 3 parties, which would you keep?
      1. Opening party and Monday night Kink party are keepers
    3. Our public spaces include:
      1. DJ booth
      2. dance area
      3. lounge
      4. two observation decks / space nets
      5. cuddle fort
      6. pillow fort
      7. kink fort
      8. two bars
      9. minibar
    4. Add a large Lotus Bell Tent to replace cuddle/pillow/kink fort 
  6. Architecture / Camp Decor
    1. Gary and Joel to work on layouts 
    2. Last year we didn't change too much--we mostly just pulled the old decor out of storage. Some of it was pretty rancid. This is a chance to spruce up everything
      1. What's good? What do we need to replace? What would you like to see improved? What do you want to work on?
  7. Camp finances
    1. report from Camp Finance Turtles?
  8. Work Weekends - which of these would you want to participate in? (Dates TBD)
    1. Reno (Probably May 17/18)
      1. Do Bikes need any maintenance? Yes
        1. Wash them, build baskets. Build bike rack.
      2. Supplies and Tools
        1. Go through tool fort, replenish supplies, organize tools
    2. Empire (Probably May)
      1. Gayflower Upgrades
        1. replace rotten pineapple tanks
        2. need more backups
        3. reinforce poop deck
    3. Joshua Tree OR San Francisco?
      1. Refurbish the inside of the pillow fort
      2. Clean and restore all public interactivity gear, including audio gear, pillows and rugs, and more
    4. Note that another option is coming to build week in BRC (or food prep in Reno)
      1. Last week we had about 6 people doing build and 3? 4? people doing food prep. We need more people or we can't build as much as we did.
  9. Membership
    1. Start getting your friends involved now; they will have to do one of the work things to be included in camp
  10. Camp leadership - tons of opportunities to be in charge of something!
    1. Christophe will be kitchen lead this year
    2. Jihoon is guardians lead
    3. Ben Wild is money lead and music lead
    4. Tools and supplies? Spacemaster?
    5. Parties and events? Grant and Bam Bam?
    6. Camp public frontage and architecture? Gary?
    7. Pillow fort lead?
    8. Strike lead?
    9. Volunteer coordinator?
    10. Transport Committee (AlexSF):
      1. Bikes
      2. Truck
      3. Camper transport / bus
    11. Drinks?
    12. Water and Electrical Infrastructure?
    13. Camp tickets / Stewards Sale Tickets coordinator
  11. Kick off meetings
    1. Dates TBD in SF and New York, in person, probably February
  12. January Intent Survey
    1. It is really helpful to know how many of our campers from 2023/2024 want to come back in 2025; a survey will go out soon. We'll also have a form right away for people who want to register interest so we don't lose track of anyone, but remember that new turtles need to participate and get sponsored, and can only be accepted on a space-available basis.