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2025 Bar Plan

2025 To do List

Bar build
  • Design new bar [x]
  • Source bar parts [x]
  • Order bar parts [x]
  • Order bar accessories [x]
  • Create instructions for how to assemble [x]
  • Transport bar parts to playa
  • Build bar
Bar team
  • Fill in team details / roles [x]
  • Get each team to create instructions in speciality page [x]
  • Agree on what drinks for each party [x]
  • Create spreadsheet with drinks ingredients by day / volume [x] https://docs.google.com/spreadsheets/d/14LvQeFeTXZ9d5LsR2oLXdpBrRXdzrDAi_-Nj0qrR72M/edit?gid=0#gid=0
  • Agree on budget and cost up the co party with Mary Little [x]
  • Order drinks ingredients [x]
  • Fill in shifts in sync with camp parties [x]
  • Create instructions for morning shift
  • Create instructions for party shifts
  • Post burn inventory

Team 🤼

Name

Role / Speciality
Alex Holman-Butt Lead
Jeremy Coffee
Basil Ice 
Jack

Drinks recipes
Andy

Kink party lead
Peter (Honorary) Picking up drinks from Reno to truck

Shifts 

https://docs.google.com/spreadsheets/d/1jxezgpalJGB25aeKdl_tVSg5bd2uKOUK7K6Ta4Hsw8s/edit?usp=sharing

Ingredients / Order list

https://docs.google.com/spreadsheets/d/14LvQeFeTXZ9d5LsR2oLXdpBrRXdzrDAi_-Nj0qrR72M/edit?usp=sharing

Morning shift instructions

  • Every morning, we will provide cold brew coffee for campers.
  • There will also be supplies for hot coffee for those wishing to brew themselves hot coffee.
  • Every day, we will provide ice water and electrolyte ice water in the large 11.75 gallon drinks dispensers.
  • We will also have two powered Dometic Refrigerator/Freezers behind the bars which will be filled with ice.

 

Daily Shift

  1. Carefully remove filter bag. Allow it to drip remaining cold brew concentrate into brewing dispenser (the good stuff!).
  2. Dispose of grounds + bag in composting bin.
  3. Brewing makes concentrate that should be diluted 1:1 before serving. Most of the dilution will come from ice.
  4. Add an aggressive amount of ice to the serving dispenser. Add freshly brewed concentrate to the serving dispenser. Stir vigorously to get cold brew down to ice cold temperature.
  5. Taste test. If the concentrate taste is too strong, dilute with additional water.
  6. Serve coffee and accompanying milks.

Refill coffee as needed throughout the morning/day.

  1. Start brew for next day’s cold brew concentrate (before or around 12pm)
  2. If the previous day’s concentrate not totally depleted, can add remaining contents to next day’s concentrate
  3. Add filter to brewing dispenser, and tuck filter edges around edge of dispenser
  4. Add one 2 lb bag of coffee grounds into filter bag
  5. Add 9.1 L of water (using fill line, or scale if fill line does not exist)
  6. Lightly agitate grounds to ensure water permeates coffee (careful of delicate paper bag)
  7. Add lid
  8. Mark date and time on side of container

    • Dump 1 Dr Berg’s electrolyte container per big black dispenser. It is important this is done before ice is added (powder will not dissolve as easily in cold water).

      • If the dispenser is partially full already but you wish to refill, you can eyeball the amount of additional powder needed.

    • Stir vigorously until powder is dissolved.

    • We have four big black 11.75 gallon serving dispensers. Two should be used for electrolyte water and two should be used for ice water.

    • Fill each of them up 80% with water.

    • For two electrolyte water dispensers:

    • Top up all dispensers with ice. Stir vigorously until water comes down to colder temperature.

  • Refill ice

    • If not, attempt to debug. Food truck team and infrastructure team may be able to help.

    • If it cannot be fixed, or there is still not enough ice, do an Artica ice run.

      • Find a buddy. An ice run is a 2 person job. By default start with the person with the shift before yours. (Hopefully this discourages “kicking the can down the road” on ice.) Though, in a pinch, anyone on drinks team or anyone in the Turtles should be able to help.

      • Bring cash and/or a credit card. Ice is one of the few things that can be (must be) purchased at Burning Man.

      • You can borrow Ben Wild’s ebike for an ice run. There is a trailer that can be towed by the bike. There are also Yeti bags for carrying ice.

    • Make sure the ice maker in the food truck is working

    • Refill the Dometics with ice

    • Ice is particularly important to have on the day of a party.

  • If there was a party the night before (refer to the party shifts below), clean the cocktail container.

Party shift instructions

  • Come at least 1 hour before each party starts.
  • Always ID every user before serving.
  • If too drunk, serve them the non-alcoholic drink without telling them.
  • Welcome party Sat 11.59pm-2am~ (200 people) Open bar - Batch one
  • Kink party Tues 9pm-2am, (400 people, extra staff from Marys little lamb, shared expense party) - cost
  • Naked pub Crawl 2.10-2.40pm (600 people) Blue / Red / Jugs 

Drinks Ideas


Basil Smash - Basil / lemon juice / ice / sugar syrup (Gin) Bruising Basil

Tang Orange drink - (Vodka) 

Malabu rum (research ones) - Naked pub crawl

Dark'n'stormy - Ginger ale or beer, lime, ice (spiced rum)

Expresso Martin - Kahoolu, Vodka

Aperol Spritz - sparkling wine, soda, (Italian dinner?)

Vodka Cranberry - 

Tai ice tea - 

General drinks

Baijou 

Fireball

Bring a passionate drink that means something to you

Banaza online ordering thing / costco / local glossary

Check inventory for Large pitchers

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