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Agendas


Apr 23rd, 2025

Attendees: Jon C, John B, Alejandro R, Brooke D, Ed H., Christophe L.

 

Walk through of Shift Lead role instructions. Reminder on food sensitivities. Food sensitivity survey to go out end of current week.

Can expect 6 hours of Turtle labor during food shifts. Some meals might be assigned an extra turtle if the meal requires more labor, but expect 6 hours.

Walk through of Meal Planning Spreadsheet and critical tabs (2025 Meals).

Run through of Food Fort equipment photos and previous year's equipment list.

 

Reno work weekend team: Alejandro, Brooke, Michael S, John B

 

To do for next meeting (2nd week of May):

    Think of 2-4 meal ideas you want to lead. Input in one of the rows on 2025 Meals page List out the major and critical ingredients your meal will need. List doesn't need to be exhaustive but cover critical dependencies so no surprises later. Try to stick to ingredients already in the ingredients column data validation, if possible Think through feasibility of recipe with Food Fort and Playa. Ask questions in Discord async! Or will discuss at next meeting

     

     

     

    Apr 6th, 2025

    Overview of tasks and roles before the Burn (see below from Feb 26th).

    Expressed interest to participate: Martin (NYC), Ben Schmid, Adam, Edouard, Brooke D, Sean L, Ed (via Alex)

    Next steps:

    • Register your interest in Food Team in the Google Doc Form so we can make sure Food Team meetings happen at a time convenient for you
    • Think about meals you'd like to prepare or czar roles you'd be interested in
    • Food Team meeting week commencing April 13th to begin planning

     

    Feb 26th, 2025

    Attendees: Romain D, Alejandro R, Will S, Jon C, Sean E

    Introductions

    Meet and greet

    Roles and Tasks

    Food team members: pick 2

    Shift Lead: leads ~3 meal shifts on playa, working with a team of 2-3 sous chefs to deliver a delicious experience. Responsible for choosing the meal, scoping the required ingredients for ordering and laying out the recipe ahead of time

    Work Weekend / Build Week: attend one of the off-Playa events to help get Food Team ready! Primarily will be Reno Work Weekend and Build Week

    Czar Roles: take a leadership role in either executing or improving a critical food team function!

    Czar Roles

    Build Week:

    Food Fort Driving and Testing Czar: test all key components of food fort and drive it to Playa

    Procurement Czar: ensures all the ingredients, equipment and stuff food team needs gets ordered and makes it to Playa

    Advance Prep Czar: ensures we have prepped as much of the shift work before getting to Playa as possible, working across ingredients sourcing and if necessary an advance prep team function during build week

    Planning:

    Recipes Czar: ensures complete meal recipes (following last year’s template) are collected from shift leads, compile a recipe book with 4 copies of each recipe to bring to Playa

    Training Czar: develop and roll out a training plan for food team members on key food fort processes (propane, water, griddle, sinks, cleaning)

    Ingredients Czar: ensures ingredients for meals are correctly formatted and are compiled into a master order list for Build Team

    Supplies Czar: review current supplies list and identify any additional equipment and supplies required for BM’25. 

    Dry Snacks Czar: review and update the shelf stable snacks list 

    Kitchenette Czar: develop and organize a new freely accessible kitchenette in the dining area for Turtles to reheat 

    Standard Operating Procedures (SOP) Czar: ensure food fort, fridge, kitchenette, snacks is organized and develop standard operating process for how food fort and food spaces are left between shifts. Signage


    Food Team Initiative Ideas for BM’25



    Pre-preparing ingredients


    Reconfigure shift responsibilities to relieve food shift duration


    Operation Flexible Dinner



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